Support & Guidance

Frequently Asked Questions

Find clear answers on festival participation, scheduling, payments, and promotion so you can move forward with confidence in a calm, premium literary experience.

Browse Questions Contact the Festival Team

Festival FAQ

Practical answers before you apply, present, or participate.

Browse concise policy-ready guidance across eligibility, programme formats, billing, materials, and rights—designed for quick scanning and easy updates as festival terms evolve.

Participation & Eligibility

Who can submit or register for festival participation? +
Participation is open to authors, publishing teams, literary organisations, and invited readers, subject to programme fit and available slots. Final acceptance is confirmed after review and schedule alignment.
Are there category-specific criteria for sessions or showcases? +
Yes. Each track can carry distinct requirements such as publication status, language scope, audience relevance, and format readiness. Track notes are reviewed with your submission before confirmation.
Can one participant join multiple programme segments? +
Multi-segment participation is possible when scope, timing, and curatorial goals remain balanced. Our team confirms final placement to avoid overlap and preserve session quality.

Digital vs. Virtual Options

What is the difference between digital and virtual participation? +
Digital participation focuses on submitted assets and on-platform visibility, while virtual participation includes scheduled live or interactive session components. Specific deliverables are listed per programme path.
Can we switch format after acceptance? +
Format changes can be requested before final scheduling. Approval depends on timing, technical readiness, and whether programme continuity can be maintained for attendees.
Do virtual sessions require mandatory rehearsal windows? +
Most virtual slots include a short technical check and optional rehearsal period. This helps confirm media quality, timing flow, and moderator coordination before the live date.

Payments & Invoicing

When are participation fees due? +
Standard invoices are issued after acceptance and before final programme lock. Due dates vary by package tier, and confirmed schedules are activated once required payments are completed.
Can we request split payments or phased billing? +
Flexible billing may be arranged for eligible participation plans. Requests are reviewed individually and documented in writing before any revised invoice schedule is finalised.
What details can be included on our invoice? +
Invoices can include legal entity information, tax references, purchase-order numbers, and billing contacts. Send formatting requirements early so accounting approval is not delayed.

Session Materials & Uploads

Which file types are accepted for session assets? +
Common formats include PDF decks, high-resolution images, and approved video files. Exact technical limits and naming standards are shared in your onboarding checklist.
How late can materials be uploaded or replaced? +
Updates are typically accepted until the production cut-off date noted in your timeline. After that point, changes may be limited to minor corrections only.
Will the festival team review content before publication? +
Yes. Editorial and technical checks verify quality, clarity, and compliance with platform standards. You will receive feedback if revisions are required before release.

Awards & Promotion Rights

How are award selections and shortlist notices communicated? +
Shortlist and winner updates are shared through official festival channels and direct participant contacts. Timing, embargo details, and announcement windows are included in the award brief.
What promotional rights does the festival request from participants? +
Participants usually grant limited rights for festival marketing, catalogue display, and recap coverage related to the event cycle. Rights remain non-exclusive unless otherwise agreed in writing.
Can participants approve award badges or promotional usage text? +
Yes. Badge rules and approved language are provided so participants can represent outcomes accurately. Brand-sensitive adjustments can be coordinated with the communications team.

Still have a question?

Our team can help with participation details, scheduling decisions, payment coordination, material preparation, and your next best step before confirming your festival path.

Contact the Festival Team